Board of Directors and Nominating Committee Election Ballots Re-Issued
Dear Farm Credit of the Virginias Stockholder:
We are writing to inform you of a situation related to the recent Board of Directors and nominating committee election. Due to a mailing list error, a small number of ballots were not mailed or were mailed to the wrong address. The result is that the ballots for this election must be resent to the entirety of the mailing list, and all of the votes must be recast. Votes that have been received from the first ballot mailing are now void.
The ballot distribution error was directly tied to reconciling mailing list entries for voting stockholders involved in multiple borrowing entities. Of the approximately 10,000 ballots that were mailed, 77 ballots were mailed to an incorrect address, and 22 ballots were not mailed at all. We have identified the error that caused the situation and are working to ensure that this error is not repeated in the future.
We want to provide every eligible voting stockholder the opportunity to vote in this election through the mail ballot and electronic voting process. After consulting with our regulator, the Farm Credit Administration, Farm Credit of the Virginias, ACA (“FCVA”) is sending replacement ballots to all voting stockholders determined as of the July 31, 2021 record date. In the interest of fairness, we decided not to change the record date for this election.
We expect to mail the replacement ballots on or about November 19, 2021. The deadline to vote will be extended to the 20th business day following the date the replacement ballots are mailed in accordance with the bylaws of FCVA. The replacement ballots will indicate the deadline and other instructions to vote.
It is important to note that the ballots received from the original mailing have not been tabulated – and won’t be tabulated. The ballots, both paper and electronic, were received by an independent third-party service, and FCVA has no information regarding the results of any of the voting.
Please be on the lookout for your new replacement ballot in the mail. The envelope will be marked “Replacement Ballot Do Not Discard” to distinguish it from the first mailing. Please do not attempt to vote your old ballots, as they are no longer valid.
We apologize for any confusion or inconvenience, especially to those who were inadvertently omitted from the prior ballot mailing. FCVA wants to provide every eligible voting stockholder the opportunity to vote in this election, and appreciates your participation in this election.
If you have any questions, please contact Melissa Driver, Corporate Secretary of Farm Credit of the Virginias, telephone 540.801.0192 Ext. 5246.
Melody S. Jones, Chair of the Audit Committee of the Board of Directors
Brad Cornelius, Chief Executive Officer